09 Jan 2026

Privacy Policy

Privacy Policy

1. Introduction

Australian Institute of Technology Transfer (AITT) is committed to protecting the privacy and confidentiality of personal information in accordance with the Privacy Act 1988 (Cth), the Australian Privacy Principles (APPs), and the National Vocational Education and Training Regulator Act 2011 (Cth) (NVETR Act).

This Privacy Policy explains how AITT collects, uses, stores, and discloses personal information relating to students, prospective students, staff, contractors, and other stakeholders.

2. Scope

This policy applies to all personal information collected by AITT in connection with:

  • enrolment and delivery of Vocational Education and Training (VET) courses

  • compliance with regulatory, reporting, and funding requirements

  • administration, quality assurance, and student support services

  • marketing, promotional activities, and course enquiries (including website enquiry forms, digital advertising forms, and event registrations)

3. What Information We Collect

AITT may collect personal information including, but not limited to:

  • identification and contact details

  • enrolment and course participation details

  • Unique Student Identifier (USI)

  • demographic information required for AVETMISS reporting

  • assessment outcomes and certification records

  • feedback, complaints, and correspondence

Where required, sensitive information is collected only with consent or where authorised by law.

4. Why We Collect Personal Information

As a Registered Training Organisation (RTO), AITT collects personal information to:

  • process and manage student enrolments

  • deliver training, assessment, and certification

  • maintain accurate academic and compliance records

  • meet legislative, regulatory, and contractual obligations

  • report data in accordance with AVETMISS standards

  • support continuous improvement and quality assurance

  • respond to course enquiries and provide information about training programs

  • send information about courses, enrolment options, education services, and related updates where consent has been provided

5. How We Use Personal Information

Personal information is used for purposes directly related to:

  • delivery and administration of VET services

  • student progression, assessment, and completion

  • regulatory reporting and audit compliance

  • communication with students regarding training matters

  • responding to enquiries and providing requested course information

  • sending marketing communications about AITT courses and services where consent has been provided

AITT does not sell personal information and does not share personal information with external organisations for their marketing purposes.

Personal information is not used for unrelated purposes without consent unless required or authorised by law.

6. Direct Marketing and Digital Communications

AITT may collect personal information through:

  • website enquiry forms

  • event registrations

  • lead generation forms

  • other digital advertising platforms

  • email subscription forms

Where individuals submit their contact details, they consent to AITT using that information to contact them about:

  • courses

  • enrolment options

  • education services

  • related updates and promotional material

Communications may be sent via:

  • email

  • phone

  • SMS

AITT conducts direct marketing in accordance with:

  • the Privacy Act 1988 (Cth)

  • the Australian Privacy Principles

  • the Spam Act 2003 (Cth)

Individuals may opt out of receiving marketing communications at any time by:

  • clicking the unsubscribe link in emails

  • replying STOP to SMS messages (where applicable)

  • contacting AITT directly

Opt-out requests are actioned promptly.

AITT does not sell personal information and does not disclose personal information to third parties for their direct marketing purposes.

7. Disclosure of Personal Information

Under the NVETR Act, AITT is required to disclose certain personal information to the National VET Data Collection, managed by the National Centre for Vocational Education Research Ltd (NCVER).

AITT may also disclose personal information to:

  • relevant State or Territory training authorities

  • VET regulators and funding bodies

  • auditors or compliance authorities where required by law

8. NCVER and Government Use of Information

NCVER collects, holds, uses, and discloses personal information in accordance with:

  • the Privacy Act 1988 (Cth)

  • the NVETR Act

Personal information may be used for:

  • authenticated VET transcripts

  • VET administration and regulation

  • education-related research, surveys, and data linkage

  • statistical analysis and workforce planning

NCVER may disclose information to:

  • the Australian Government Department of Education, Skills and Employment (DESE)

  • Commonwealth, State, and Territory authorities (excluding RTOs)

  • organisations engaged to conduct research on NCVER’s behalf

NCVER does not intend to disclose personal information to overseas recipients.

Further details are available at:
https://www.ncver.edu.au/privacy

9. Surveys

Students may be contacted to participate in surveys conducted by:

  • NCVER

  • government departments

  • authorised agents or third-party contractors

Participation is voluntary, and students may opt out at the time of contact.

10. Storage and Security of Information

AITT takes reasonable steps to protect personal information from:

  • misuse, interference, or loss

  • unauthorised access, modification, or disclosure

Personal information is stored securely in electronic and physical systems with access restricted to authorised personnel only.

Personal information submitted via website forms or digital advertising platforms may be stored in secure Customer Relationship Management (CRM) systems and email marketing platforms used by AITT for internal communication purposes. These systems are accessed only by authorised AITT personnel.

11. Access and Correction

Individuals have the right to:

  • request access to personal information held by AITT

  • request correction of inaccurate, incomplete, or out-of-date information

Requests should be made in writing using the contact details provided below.

12. Complaints

Individuals may make a complaint if they believe their personal information has been mishandled.
AITT will investigate complaints promptly and in accordance with its internal complaints handling procedures.

13. Overseas Disclosure

AITT does not disclose personal information to overseas recipients unless required or authorised by law.

14. Updates to This Policy

This Privacy Policy may be updated from time to time to reflect changes in legislation, regulatory requirements, or operational practices.
The most current version will be published on the AITT website.

15. Contact Details

For privacy-related enquiries, access requests, corrections, or complaints, please contact:

Australian Institute of Technology Transfer (AITT)
Contact details are available on the AITT website.